Digital Transformation = Saving Money$: What Paper Is Costing Your Business

In today’s fast-paced, efficiency-driven world, "digital transformation" isn't just a trend — it's a smart business decision-Saving You Money$. Whether you're a law firm, title company, lender, or small business, the shift from paper-based to digital processes is no longer optional. It's essential to stay competitive and profitable.

But what does that actually mean in terms of dollars and cents?

Let’s take a closer look.

The Real Cost of Paper

According to data from The Paperless Project and AIIM:

The average business spends $20 to file a document, $120 to find a misplaced one, and $220 to reproduce a lost one.
An estimated 45% of printed documents are filed and never touched again.
The combined cost of paper, printing, storage, shredding, and labor can total thousands of dollars per employee per year.

Multiply those expenses across your company — especially if you're in a document-heavy industry — and the impact becomes crystal clear.

The Digital Advantage

Switching to digital workflows and secure platforms like Remote Online Notarization (RON) or eClosings can help your business:

1. Reduce Operating Costs

Eliminate printing, overnight shipping, and courier fees
Reduce physical storage and shredding costs
Save time spent handling and tracking paper documents

Estimated annual savings:

Small firms: $8,000 to $20,000
Large organizations: $100,000 or more

2. Increase Productivity

Turnaround times cut by up to 80%
Seamless collaboration between teams and clients
Fewer human errors, less rework

3. Improve Compliance and Security

Digital audit trails for every interaction
End-to-end encryption and identity verification
Cloud-based backups and system alerts

4. Support Environmental Goals

Less paper waste
Lower energy consumption
A smaller carbon footprint — and a greener brand image

Real Estate Closing Example

A traditional real estate closing often involves:

Dozens of printed documents
In-person signings and multiple appointments
Courier or FedEx expenses
Time-sensitive scheduling coordination

With a digital closing using RON and eSignatures, you eliminate all of that. What used to take 3–5 business days can now be done within an hour, remotely and securely.

Conclusion: Save Time, Cut Costs, Reduce Risk

Digital transformation is about more than convenience — it’s about efficiency, saving you money$, and positioning your business for long-term success. Whether you're handling loan packages, legal docs, or internal agreements, every business stands to gain by moving away from paper and into the digital age.

How eDocs Notary Pros Can Help

At eDocs Notary Pros, we specialize in secure, streamlined digital notarization services for businesses across New York and Texas. We handle Remote Online Notarization (RON), hybrid closings, and full eClosings with precision, speed, and professionalism. Whether you're a title company, lender, attorney, or business owner, we can help you make the transition to a digital-first process that saves money and elevates your client experience.

Learn more at www.edocsnotarypros.com